What Are Labor Law Postings/Posters?
Every employer should be familiar with labor law posting requirements. Postings are required Federal, State, or local regulations regarding employee rights under their employer.
Various agencies issue labor law postings to ensure employees receive notice of their rights in the workplace or protocols they must follow. Some common topics in these postings are workplace safety, federal and state minimum wage laws, workplace conduct, and COVID-19 protocols.
Depending on the industry or state your company is based in, new postings or the content of existing postings may be updated by their issuing department at any time and often at different intervals. Once their content changes or there is a new posting, employers must display them within specific grace periods to stay compliant.
The Department of Labor (DOL) requires employers to display applicable postings at their place of business in an area frequented by all employees. Poster services condense these individual postings into one poster and replace them with updated legislation when needed.
Do I Have to Provide Labor Law Posters to Remote Employees?
The abovementioned process works well for in-person jobs, but how are employers expected to display important postings to remote employees who never visit a company’s worksite?
Employers must still communicate mandatory postings to workers who rarely or never visit the office. Fortunately, agencies like the DOL that require these postings have accepted digital postings and posters in addition to hard copies to keep remote employees informed of their rights in the workplace. Digital posters are available for employees who don’t visit their company location at least 3-4 times a month to update them on new labor laws or protocols.
If I Employ Remote and In-Person Employees, Do I Still Need Physical Posters in My Workplace?
Employers with physical workspaces must still display updated versions of required postings, even if they have only one in-person employee. Federal agencies only allow solely digital postings if all their employees work remotely and can readily access them electronically.
So, if your workforce is comprised of both remote and on-site employees, you’ll need to comply with both required labor law postings and ePosters.
Penalties for Non-compliance
All employers with at least one employee must post federal and state labor law postings at each of their locations in an area frequented by all employers. Allowances for digital posters have only been made recently to accommodate the rise of remote work.
If employers fail to keep all of these postings up to date, they can face fines of up to $17,000 per location or be liable for employee lawsuits. For example, if an employer fails to accurately notify employees of their most recent rights and resources regarding discrimination in the workplace and an employee files a discrimination lawsuit, they are more likely to be liable for damages.
How Do I Keep up With Changing Workplace Postings for Remote AND In-Person Employees?
Technically, employers can manage their postings, posters, and digital labor law posters on their own. Individual agencies provide required listings for free as PDFs. However, many employers prefer to outsource this task for several reasons.
• Many employers have to update required postings several times a year
• Agencies requiring postings don’t allows communicate required updates well, so employers must stay vigilant
• Required posters do not update on the same date annually, so they are difficult to anticipate
• Labor poster compliance is an essential prerequisite to running a business, but it’s not the work you want to scratch off your to-do list.
• Employers with remote teams must make other arrangements to provide current labor law postings to them effectively, in addition to their on-site posters
Our Solution
Fortunately, California Payroll offers a poster solution to help employers stay compliant, with a guaranteed $25,000 fine Reimbursement policy to protect you. Our poster service can compile applicable postings for your company into one poster and mail it to you whenever there is a new update.
As for your remote employees, our brand-new digital labor law posters Service Center can deliver current federal, state, county, and city notices to your remote workforce digitally. Learn more about this new product through our new blog. If you’re ready for a demo about the ePoster Service Center, request one on our website.
