As of May 1, 2022, the Department of Homeland Security (DHS) ended its temporary Form I-9 policy that allowed employers to accept documents from List B that had expired on or after March 1, 2020. This policy was implemented due to difficulties surrounding the renewal of documents during COVID-19. Employers must now return to only accepting unexpired List B documents.
If an employee presented an expired List B document between May 1, 2020, and April 30, 2022, employers need to update their Form I-9 by July 31, 2022, as follows:
- If the employee is still employed, they must present an unexpired document that establishes their identity. Employees may present the renewed List B document, a different List B document, or a document from List A. Employers should enter the document title, issuing authority, document number, and expiration date in the “Additional Information” field of Section 2, and initial and date the change.
- If the employee is no longer employed, no action is required.
- If the List B document was auto-extended by the issuing authority so that it was unexpired when it was presented, no action is required.
For more information on updates to the Form I-9 process, visit the official Department of Homeland Security’s website:
Form I-9 made easier with paperless onboarding!
While updating the Form I-9 documentation may seem tedious, California Payroll can make the process easy! Employers using California Payroll’s Employee Onboarding Module can simplify their new hire process by offering new employees the ability to electronically complete their I-9 verification process and store their documentation in the Documentation Portal. Once the new hires’ documentation is verified, employers are able to select the appropriate documents from the drop-down lists and then sign off as the Authorized Representative.
Interested in California Payroll’s Onboarding Module? Click here to schedule a demo!