Maintaining ACA compliance is an essential, albeit often frustrating, part of running most businesses. The complexities of the Affordable Care Act and changing healthcare laws and regulations in your state can make it difficult to keep up with and understand your filing obligations and reporting requirements.
For the tax year 2023, the April 1, 2024 deadline for e-filing Form 1094-C and Form 1095-C with the IRS range is fast approaching. Ensuring compliance with the IRS’s ACA reporting requirements is essential to avoiding fines or penalties as well as ensuring that your employees have the health coverage options they are entitled to under the law.
Can you paper file ACA reporting documents with the IRS?
For some ALEs (Applicable Large Employers), the IRS permits paper filing of important ACA reporting documents. Employers who are required to file fewer than 250 of any specific form related to ACA filing can choose to file those forms on paper. Above this threshold, employers are required to e-file to improve processing accuracy and efficiency.
For an employer meeting these criteria, the filing date for Forms 1095-C and 1094-C is February 28.
For most employers—those required to e-file—the deadline to file Form 1095-C and Form 1094-C is Monday, April 1, 2024.
How to Maintain ACA Filing Compliance With California Payroll
Maintaining compliance with the ACA means collecting, tracking, and reporting a significant amount of employee data. Doing this while avoiding mistakes in employee classification that can lead to compliance issues down the road is often a significant administrative burden for your organization’s Human Resources staff.
For California Payroll clients, we offer two levels of service to help California businesses who must balance ACA compliance with state-specific health insurance mandates, applicable local ordinances, and specific integration requirements produce and file the Forms 1094-C and 1095-C needed to remain in compliance:
- ACA Reporting Essentials
- Advanced ACA Tracking & Dashboard
A Quick Look at ACA Reporting Essentials
Our ACA Reporting Essential service includes support for providing the relevant reporting forms for your organization as well as filing on your behalf to the IRS, as required by federal law.
A Quick Look at Advanced ACA Tracking
Our service provides a full-service, user-friendly solution to ACA tracking and reporting, including cloud-based ACA audit solutions to help employers avoid ACA penalties and an intuitive dashboard to help you understand your ACA compliance and reporting obligations at a glance.
These tracking and dashboard tools integrate with leading payroll and benefits platforms to provide a compliance workflow that is easy to use and dramatically reduces your risk of encountering ACA compliance fines and penalties.
The e-filing deadline for 2023 is fast approaching, but it’s never too early to start thinking ahead to 2024 and planning to make your reporting experience a smoother and hassle-free experience. Contact us today for assistance with ACA filing compliance.
FAQs
What is the deadline for e-filing ACA reporting documents with the IRS for tax year 2023?
The deadline for e-filing Form 1094-C and Form 1095-C with the IRS for tax year 2023 is April 1, 2024.
Can ACA reporting documents be paper-filed with the IRS?
Employers who are required to file fewer than 250 specific forms related to ACA filing can choose to paper file. Above this threshold, e-filing is mandatory for accuracy and efficiency.
What services does California Payroll offer to help with ACA compliance for businesses in California?
California Payroll offers two levels of service: ACA Reporting Essentials and Advanced ACA Tracking & Dashboard to help businesses in California comply with ACA reporting requirements and state-specific mandates.
How can advanced ACA tracking services help businesses in maintaining compliance with ACA reporting?
Advanced ACA tracking services provide a user-friendly solution for tracking and reporting, including cloud-based audit solutions and an intuitive dashboard to understand compliance obligations. These tools integrate with payroll and benefits platforms to reduce the risk of compliance fines and penalties.
