Time & Attendance

Workplace Safety Questions

Clock prompts enable employers to collect additional labor and numeric data from employees during clock in and out. Employers can track hours by job, department, or other criteria. They can also collect totals for tips, piecework, mileage and other similar details.

The new filtered clock prompts lets employers customize which prompts employees see, based on their group membership and exclude individuals from prompts as needed. Lists associated with prompts (e.g., department, job) can also correlate to group membership reducing any irrelevant options. Clock in and out is faster, with fewer errors and more complete information for payroll.

Benefits of Clock Prompts:

  • Saves employee time
    • Employees only see the prompts relevant to them, and any associated list is pared for relevance as well. This reduces the time needed to complete clock in and out.
  • Fewer errors
    • Filtered clock prompts reduce confusion and clutter during clock in and out, making it more likely that the employee makes proper selections.
  • Faster time card processing
    • Time card data already includes the data collected through filtered clock prompts. The data fields can be easily mapped for export to payroll.

Features:

  • Labor prompts—collect detail to subdivide hours worked by position, location, or other category.
  • Numeric prompts—collect whole or decimal number input to track tips, mileage, piecework or other totals.
  • Group correlation—filter prompts based on assigned group(s). Only prompts that are relevant to the employee’s group display at clock in/out.
  • List correlation—filters lists to match specific criteria based on assigned group. Only list items relevant for the group display.
  • Geofence correlation—filter to only employees with geofence enabled.
  • Individual exclusion—identify individual group members who should not see a particular prompt.

Prompt timing—prompts can be set to display at clock in or out. For example, an employee might select their work role during clock in, and enter mileage at clock out.

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