Privacy Policy

Effective January 1, 2024

We recognize your concerns about the privacy of your company and employee information. Because protecting your confidential information is very important to us, we have adopted the following policy regarding the use and maintenance of the information you share with California Payroll. This privacy policy applies to companies who are current and former clients of California Payroll.

California Payroll does not sell or share personal information with non-California Payroll companies for the purpose of marketing their products or services to you.

Collection and Use of Personal Information: California Payroll collects only relevant client and employee information that we are either allowed or required by law to obtain for conducting our business, such as:

• Information we receive from you about your company, such as name, address, Federal and State Identification Numbers, bank account information, and similar information. We use this information to perform our duties as your payroll or insurance provider.
• Information about your employees, such as name, address, Social Security Number, rates of pay, deductions, pay amounts, direct deposit information, and similar information. The information is used to process payroll transactions that you request.

Sharing of Information Within California Payroll: All or a portion of the information collected through our normal business operations may be shared among California Payroll’s affiliates.

Sharing of Information Outside of California Payroll: As permitted by law, we may disclose some or all of the information described above with companies outside of California Payroll to service your accounts, improve our services, provide products and services you have requested, and inform you about products or services of interest to you. Such companies may include:

• Companies that provide financial services, such as banks, other securities broker-dealers, and mutual fund and insurance companies. This would include companies that facilitate your company’s direct deposit transactions, ACH transfer of billing and tax liabilities, ACH payments of tax liabilities, etc.
• Governmental taxing authorities, such as the Internal Revenue Service and California’s Employment Development Department, as such entities relate to payroll taxation regarding your company. Nonfinancial companies, such as companies that perform services on our behalf.
• Others, such as independent contractors or technical-system consultants who program our software, government agencies and regulators, consumer reporting agencies, and other outside parties as permitted or required by applicable laws

Protecting the Confidentiality of Your Personal Information: All California Payroll employees are instructed to use strict standards of care regarding the confidentiality of your nonpublic personal information as outlined in firm policies. Employees who do not adhere to our firm policies are subject to disciplinary action. We require outside companies and independent contractors to whom we provide client information for marketing, servicing, or processing purposes to enter into confidentiality agreements that restrict the use of the information for those purposes. We maintain physical, electronic, and procedural safeguards that comply with applicable laws to protect your nonpublic personal information.

If you have questions regarding California Payroll’s Privacy Policy, please write to us.

Note: If we materially change our privacy policies or practices, we will update this privacy policy statement in order to notify you of the changes.