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ico-1ACA Reporting

To comply with the Affordable Care Act (ACA) reporting requirements, employers designated as an Applicable Large Employer (ALE), with 50 or more Full Time Equivalent (FTE) employees, will need to file forms 1094-C and 1095-C with the IRS starting in 2016 for the 2015 tax year.

These forms are used to report information required about offers of health coverage and employee enrollment. As part of the IRS Code, Section 6056, forms 1094C and 1095C must be filed with the IRS annually, no later than February 28th of the following year for every ALE group. Employees must receive a copy of their 1095C on or before January 31st the following year. As January 31, 2016 is a Sunday, the first 1095C employee statements for 2015 must be handed out no later than February 1, 2016.

What We Can Do

California Payroll is offering two levels of service to produce and file Forms 1094C and 1095C on your behalf; the ACA Reporting Essentials and the Advanced ACA Dashboard.

ACA Solutions at A Glance

  • hrnext
  • HR professionals today want to spend less time on administrative tasks and more time on strategies and initiatives that develop, engage and retain employees. They need tools that are efficient, reliable, and easy to use. That’s where HRnext comes in.
  • hr-image
  • What is HRnext?

    HRnext is a cloud-based Human Resource Management system that provides easy access to employee information, and reduces the administrative tasks associated with key HR functions: Applicant Tracking and Screening, New Hire Onboarding, Training and Certification Tracking, and Performance Assessment.

  • One Easy-To-Use Platform

    The self-service function allows supervisors and employees easy access to view and update employee information, saving HR time and effort. HRnext integrates seamlessly with California Payroll’s Payroll and Time & Attendance solutions in one easy-to-use platform.

California Payroll is your workforce management solution. For more information, please call us at (925) 240-2400.

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ico-3Time & Attendance Tracking

Accurate timekeeping is essential for maintaining labor law compliance and avoiding employee issues.

California Payroll’s Time & Attendance Tracking Software helps you stay in compliance while facilitating better work flow and reducing costs. Our Time & Attendance Tracking Software integrates seamlessly with our payroll solutions so you can rest assured that your employees are paid accurately and on time. As your employees log time on their tablets, mobile phones or computers—or with one of our plug-and-play time clocks—you’ll eliminate messy time sheets by dumping workforce data directly into your payroll processing platform. The software automates the tracking of PTO accruals. Employers and employees alike enjoy a quick view of time earned and used.

Cutting labor costs doesn’t get any easier. So many ways to save on one of your greatest expenses.

Get in touch today

ico-4Advanced Scheduling – Empower your team to manage their time so you don’t have to.

Scheduling employees can be a difficult and grueling process and even the best manual efforts can result in under or over scheduled shifts and employee confusion, ultimately negatively impacting your business.

Our scheduling solution is an automated with advanced features such as:

  • Overtime Alerts

    Manage overtime with alerts when an employee is approaching overtime.

  • Quick Drag and Drop

    Drag-and-Drop scheduling directly on the calendar to arrange employee schedules.

  • Scheduling Templates

    Copy-and-past template schedules allowing you to create a standard schedule for each employee.

  • Qualified Employees

    Track skill sets and qualifications to ensure the appropriate employee is scheduled for the right job.

  • Text & Email Notifications

    Email or text alerts to staff notifying them when shifts become available

  • Shift Managment

    Employees have access anytime to easilywap shifts and pickup shifts.

  • Seemless Integration

    Full integration with our timekeeping and payroll solutions.

  • Empower Your Team

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ico-5Payroll Processing

California Payroll’s powerful payroll engine handles the most complicated of payroll and tax calculations. Our intuitive, menu-driven process provides clients with the ability to review information by employee, or for the entire organization prior to submitting payroll to our service center. Once submitted, California Payroll does the rest – from applying recent tax updates to originating Direct Deposit transactions to scheduling related tax deposits. We take care of the details so you can take care of your business.

California Payroll offers two distinct online interfaces to our payroll engine: PayEntry Payroll and M3Online Payroll. Both easy-to-use interfaces provide tailored solutions including unlimited earnings, deductions, and accrual tables. Each provides a comprehensive set of standard reports complemented by a robust ad hoc Report Writer. Employees can also view their pay stubs and W2’s online. Our knowledgeable Workforce Solutions Adviser will work with you to determine which solution best meets your needs.

Get in touch today.

ico-6Employee Payment Options

In addition to Employee Payroll Checks and Payroll Direct Deposit, California Payroll offers two other employee payment options: Payroll Cards and CALaccount Checks.

Payroll Cards/PayCards

Payroll cards work like debit cards and are the perfect solution for employees without a bank account. We electronically transfer the employee’s net pay into their payroll card account each pay period.

CALaccount Checks

This option provides employees with paper checks drawn on California Payroll’s CALaccount. The payroll transaction is a single draft on your account, thus simplifying check reconciliation.

Cutting labor costs doesn’t get any easier. So many ways to save on one of your greatest expenses.

Get in touch today.

ico-7Advanced Reporting
Save Time and Reduce Data Entry With Our Advanced Reporting Options

In addition to standard Payroll Management reports, California Payroll offers a number of advanced reporting options that give you access to the data you need for reporting compliance and decision making.

  • Time-Off (Sick, Vacation & PTO) Accural Tracking Report

    This report keeps you up to date on your liability by accurately tracking accrued, used and available time off. Information can be displayed in hours and dollars.

  • Certified Payroll

    Our system enables you to enter hours by employee, by day, for each job. Through our seamless integration with our partner LCP Tracker, you can submit Certified Payroll

  • Labor Distribution

    Accurately allocate wages and taxes across multiple departments for an employee, as appropriate, rather than putting all taxes into the employee’s home department. You can even view the employer tax burden by employee and by department.

  • Job Costing

    We support complex job costing at many levels, allowing you to track your labor costs by job, by function, or by task. This enables you to properly bill, estimate, compare and analyze jobs.

  • 401(k) Report

    Save time and reduce data entry with a customized 401(k) report to be uploaded to your plan administrator’s system.

  • General Ledger

    The General Ledger report displays debits and credits by your cost centers.

  • Worker’s Compensation Report

    Simplify audits by showing actual workers’ compensation costs by employee and classification code.

  • Add Advance Reporting

    Simplify audits by showing actual workers’ compensation costs by employee and classification code.

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ico-8HR Support Center

Best-in-class HR Support. Unbeatable value.

Imagine having your own virtual HR Department staffed with seasoned HR Professionals, for just a few dollars a month.

With HR On-Demand, you get unlimited access to our team of certified Pros, who will be there whenever you need help managing your HR compliance and employee relations needs . We’ll also create a custom employee handbook and develop HR tools and resources tailored for your business.

Watch this short video, it will give you a brief overview of HR Support center.

ico-9Labor Law Posters

Why do I need Labor Law posters?

Labor Law posters are required by law. All employers with at least one employee are required to post the most up-to-date State and Federal labor law postings.  To minimize risk of non-compliance, businesses are responsible for monitoring the current Federal and State specific labor law changes.

Avoiding fines & Penalties

It is the responsibility of all employers to remain compliant with 8 labor law postings by displaying the latest, most up-to-date notices, to prevent penalties and risks of non-compliance. Failure to post up-to-date labor law postings can result in fines up to $17,000 per customer location (29 USC Sec. 666(i) and 29 USC Sec. 2005).

Whatever the business issues are, let us configure the best solution for your needs.

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ico-10401(k) Connect

Reduce Administrative Time with 401k Connect

Tracking and submitting employee 401k contributions can be time-consuming and tedious.

California Payroll’s retirement services solution, 401k Connect, streamlines the process by handling data communications and fund transfers on your behalf.

Here’s how it works:

  1. Submit your payroll to California Payroll.
  2. After your payroll is processed, California Payroll sends a file with your employees’ contributions to your approved 401k services provider.
  3. On receipt of your file, your 401k provider debits the 401k funds from your account.

California Payroll can work with your existing retirement services team to enhance your 401k service. Or, if you are looking to implement a 401k solution or change your existing one, we can refer you to our network of premium third party administrators, brokers and retirement services providers.

ico-11Workers Comp


  • No upfront Deposit
  • Improved Cash Flow
  • Payments calculated on actual payroll – no more guesswork
  • Accurate, timely payments – avoid time-consuming adjustments
  • No check writing
  • No monthly billing fees

Most Workers’ Compensation plans require a large, upfront deposit and advance payments based on estimated payrolls. This ties up vital cash resources that you could use elsewhere. Also, because your payments are calculated on estimated payroll rather than actual payroll, you risk having to make time-consuming adjustments for inaccurate payment amounts.

California Payroll’s Pay-As-You-Go solution, Workers’ Comp Connect, changes all that. Workers’ Comp Connect integrates seamlessly with your Pay-As-You-Go Workers’ Compensation carrier to ensure that your premium payments are accurate and on time. Because your payments are calculated on actual payroll, you pay no upfront deposit.

ico-12Background Checks

Easy & Affordable

Through our partnership with National Crime Search (NCS), we now provide our customers access to a simple and affordable background screening solution.

NCS provides full service background screening including:

  • Social Security Number Verifications
  • County criminal history searches
  • Multi-State database searches
  • Single state searches
  • Sex offender searches
  • Motor Vehicle Records
  • Healthcare Industry services
  • Tenant Screening
  • Volunteer Screening

Give us a call today to get started or Register Now »
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Contact California Payroll today at (800) 713-7007 to find out how we can meet your workforce needs.

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